Kendriya Vidyalaya Procedure for Admissions 2013

KV Procedure for Admissions and Admission Schedule

  1. 1.                   PUBLICITY

An advertisement shall be issued by the Regional Office in the local newspapers in the 1st week of February giving the admission schedule (Annexure follows)  and inviting Parents to register their wards for admission in Kendriya Vidyalayas. This advertisement should specifically indicate that admissions in Kendriya Vidyalayas are not restricted to Central Govt. employees and are open to all, only certain priorities have been laid down for different categories to regulate the admissions. The reservations for SC, ST and Physically Handicapped and under RTE Act 2009 should also be indicated.

2.                  REGISTRATION

 (I)                 Registration shall not be done if there is no vacancy or likelihood of any vacancy in a particular class. In case a vacancy arises in future, registration can be made after giving wide publicity at local level and admission can be granted as per KVS Admission Guidelines.

(II)              In case the number of children seeking registration is less because of which all seats have not been filled up, the Principal shall issue a second/third advertisement in the months of May and June notifying the availability of vacancies.

(III)            Admissions are required to be made with the approval of the Executive Committee of the Vidyalaya. In case the Executive Committee does not approve the admissions up to the full sanctioned strength of the class, the Principal shall intimate this fact to the Deputy Commissioner who will grant admission to children as per the admission guidelines.

(IV)           Registration for class XI shall be taken up immediately after the
declaration of results of class X and admissions up to the full strength of the class should be completed within 30 days after declaration of results by CBSE. In case there is any difficulty in admitting children up to the full strength because of the Executive Committee of the Vidyalaya not approving the same, the procedure as laid down for other classes above shall be followed and admissions up to the sanctioned strength of the class shall be made by 31st of July with the approval of the Deputy Commissioner.

(V)              Registration forms shall be made available by the Principal FREE OF COST.

(VI)            Registration forms complete in all respects and accompanied by all required   documents must be submitted to the Vidyalaya office within the prescribed date.

(VII)    Attested copies of the prescribed documents would be required to be submitted along with the application form for registration.


  1. 3.                  DOCUMENTS
  • For Class I, certificate of proof of age in the form of a birth certificate issued by the authority competent to register births. This will include certificates from Notified Area Council / Municipality / Municipal Corporation extract about the date of birth from records of Village Panchayat, Military Hospital and service records of Defence personnel or Affidavit. For other classes, the date of birth recorded in the transfer certificate issued by a school recognized by the State Education Department would be accepted.   The original certificate of date of birth should be returned to the parent after verification. Admissions up to class-VIII may be granted without any school transfer certificate provided the child is otherwise eligible and his birth certificate has been issued by a Govt. body or affidavit.
  • For grandchildren of Hon’ble Member of Parliament and PSU employees a proof of relationship of either of the child’s parents with the Hon’ble Member of Parliament or PSU employees would be needed.
  • For grandchildren of KVS employee a proof of relationship would be required.
  • A certificate that the child belongs to the Scheduled Caste/Scheduled Tribe/EWS/OBC(Non-Creamy Layer)/BPL/Disabled, wherever applicable, issued by the competent authority in concerned State Government/Union Government.  The certificate in respect of either of the parents may be accepted initially for the purpose of admission, if this certificate is not available for the child. However, the certificate in respect of the child has to be submitted within a period of 3 month from the date of admission.
  • A certificate from the civil surgeon/rehabilitation centre or any other competent authority defined by the Government of India O.M. No. 36035/5/88/Estt.(sct) dated 4.5.1999 certifying the child to be handicapped, wherever applicable. In case, where the handicap of the child can be visually seen by the Principal, the child may be accepted as handicapped even without a certificate. However, the parent may be advised to obtain the relevant certificate from the competent authority and submit the same to the school.
  • A service certificate showing the number of transfers during the preceding 7 years duly signed and stamped by the head of office bearing the name, designation and other relevant particulars in block letters.
  • A certificate of retirement for uniformed Defence employees.
  • Proof of Residence.


 (I)        Mere registration will not confer a right to admission.

(II)      Incomplete application forms shall normally be rejected. In case vacancies remain, the Principal may allow completion of the form later at his discretion.

(III)    Admission secured on the basis of any wrong certificate shall be cancelled by the Principal forthwith and no appeal against such action of the Principal shall be entertained.

(IV)  When a child is registered for admission in class I in a Kendriya Vidyalaya but, before the declaration of the selection list, his parent is transferred to another station, the child should be deemed to have been registered for admission in the Kendriya Vidyalaya at the station of posting even if the last date of registration at that place has expired.  The registration form in original is transferred to the Kendriya Vidyalaya of new place of posting and a photo copy of the same be retained in the school where the child was initially registered.

4.                  METHOD OF ADMISSION in class i

 Out of the available seats of fresh admission 15% will be reserved for SC and 7.5% will be reserved for ST. The short fall in the number of seats reserved for SC and ST, will be worked out after considering number of SC/ST children admitted under RTE quota.

(1)      In first phase, 10 seats (out of 40 seats) in Class I per section are to be filled as per RTE Provisions (25% of seats) and these 10 seats will be filled by draw of lots from   all applications of SC/ST/EWS/BPL/OBC (Non Creamy Layer)/Disabled taken together.

(2)       In second phase, remaining seats are to be filled as per existing Priority category system. The short fall in the seats reserved for SC/ST will be made good by filling of the seats as per order of Priority categories for admission.

(3)      For example: In a single Section School 6 seats are reserved for SC and 3 Seats for ST (15% for SC and 7.5% for ST). Assuming that, 2 SC candidates, 1 ST candidate and 1 Differently Abled candidate are admitted under RTE in the lottery system In first phase, then available SC seats will be considered as 6-2 = 4 and ST seats will be 3-1 = 2. The left out registered candidates from SC and ST category will be considered as per order of Priority categories for admission. In this case the remaining 24 seats will be available for admission under order of Priority of Category.


 a)        In no case these 10 seats reserved as per RTE will be de-reserved.

b)       The seats reserved for SC/ST may be interchanged, by interchanging SC seats to ST and vice- versa after 20th July.

c)        If required numbers of candidates covered under RTE do not register in 1st spell of registration then a second notification may be given in the month of April.

d)       The definition/eligibility criteria of Disadvantaged Group/Weaker Section/BPL/OBC (Non creamy layer) will be as per the notification of the concerned State Governments.

e)        Admission test will not be conducted for Class – I.



 1.     Child belonging to disadvantaged group means a child belonging to the Scheduled Caste, Scheduled Tribe, the socially and educationally backward class or such other group having disadvantage owing to social, cultural, economic, geographical, linguistic, gender or such other factor as may be specified by the appropriate government, by notification (Section 2(d) of RTE Act).

2.     Child with special needs and suffering from disability means as per disability Act or as defined by the concerned State Govt.


}    Child belonging to weaker section means a child belonging to such a parent or guardian whose annual income is lower than the minimum limit specified by the appropriate government, by notification (Section 2(e)).

}    The income limit regarding economically weaker sections will be applicable as notified by the State Govt. concerned.


Since Kendriya Vidyalayas are located at places with varied density of population, they have been categorised as follows for determining the limits of neighbourhood:-


Major cities and Urban area

(All District Hqrs. & Metros)

5 kms. radius


Places and areas other than included in 1 above.8 kms radius

Note:      1. Proof of residence shall have to be produced by all applicants. However admission cannot be denied due to non-submission of Proof of residence.

2. A self-declaration in writing from the parent about distance may also be accepted to this effect.


Every Kendriya Vidyalaya will constitute a committee for the purpose of monitoring a system of Draw of Lots to be held in Class I or in any other class wherever such stage is reached when all candidates of a particular category or having same number of transfers cannot be accommodated against available number of seats.

The committee will comprise the following five (05) members:- 




TeacherMember     (To be nominated by Principal)

(3 & 4)

Two parents (One lady )Members (One parent has to be from the candidates to be admitted under section 12(1)(c) of RTE Act 2009.


VMC memberMember(To be nominated by Chairman, VMC)

An additional 6th member can be nominated by the Principal from the students of class IX to XII wherever these classes exist.

This committee may be notified with the concurrence of Chairman, VMC, at least 5 days in advance of draw of lots and be displayed on school Notice Board.


  1. 2.                                 FEE AND OTHER CONCESSIONS :

 No fee to be charged  from the children admitted under the 25% quota prescribed under  RTE ACT 2009

 One set of NCERT text books for his/her class to each child will be provided by the school and other expenses on account of note books, stationary, uniform and transport will be reimbursed on production of proper bills in respect of 25% of the children admitted under the Act subject to the ceiling prescribed.

Once the children are admitted in Class I under RTE Act, they will continue to enjoy exemptions and concessions till class VIII either in the same KV or any other K.V. moving on transfer as per RTE Act.

 Address proof of the parent should be furnished at the time of the registration.

 The employees who have the facility of fee reimbursement in their departments cannot claim RTE concessions.


  1. 3.                 MeTHOD OF admission IN CLASS II TO VIII

Class II to viii – Like Class – I admission test shall not be conducted for admission to Class II to VIII and the admission may be granted based on Priority category system (1 to 5 or 6 as the case may be).  If applications are more than the number of seats, lottery system will be followed in each category including single girl child quota (Class VIth Onwards)

    MeTHOD OF admission IN CLASS IX

CLASS IX – For admission to Class IX, an admission test shall be conducted and a merit list prepared for each category of priority separately. Admission shall be granted in order of merit going by the sequence of the Priority categories as prioritized in General guidelines PART-A Para 3.

(i)         Admission test shall be conducted in the subjects: Hindi, English, Math, Social Science and Science

(ii)        Candidates must secure at least 33% marks in all subjects to Pass. Merit List will be prepared as per the Priority Category.          

Concession up to 5 marks can be given for deficiency in language (Hindi & English).

(iii)       Students belonging to SC/ST will be eligible for admission on securing 25% in aggregate.


  1. 5.               METHOD OF ADMISSIONS IN CLASS XI


  1. I.                   KV STUDENTS :   Admissions in different Streams viz. Science, Commerce, Humanities of Class XI in KVs for KV students who have passed Class X  will be regulated as follows:

The merit list will be drawn/prepared as per CGPA obtained by applicant in CBSE /Class X results in every School.

 The Seats will be allotted as per the rank in the merit list prepared as at (a) above vis-a-vis number of vacancies available in a particular stream in the Vidyalaya (Class strength 40) and as per the option of stream exercised by the student.

Concessions wherever applicable shall be incorporated while preparing the Merit List.

In case of two or more candidates obtaining equal CGPA, the inter-se merit of such candidates may be determined as follows:

(i)        Candidates obtaining higher grade points in Maths will get precedence in admission.

(ii)      If two or more candidates have got the same grade points in Maths, then the candidates securing higher grades in Maths and Science taken together will get precedence over the others.

(iii)    In case of a tie between two or more candidates obtaining same grade points in maths and science taken together, the student older in age as per the D.O.B will be given precedence over the other.

Principal may admit children to class XI only up to the permitted class strength.

A student who was earlier not found eligible for admission to a particular stream may be allowed fresh admission to a particular stream in class XI in the next academic session, if he/she improves his/her performance within one year from the same Board.

If school is not able accommodate all the students and students from neighbouring KVs which are only up to class 10th, the class strength will be increase with the approval of the DC of the concerned Region.



Computer Science / Bio-Technology, wherever available as an elective subject, is to be offered to students of Science Stream and admission would be granted as per combined merit list. Multi-media & Web-Designing Technology (wherever available) as elective subject may be offered to students of all the streams (Commerce, Humanities & Science) as per combined merit list.


 a)      After accommodating all the eligible students of the KV concerned and other KVs in the entitled stream, fresh admissions to non-KV students would be allowed, if vacancy exists. Fresh admission for remaining vacancies would be made in the sequence of categories of priority on the basis of following Criteria.

i)                    Science Stream and Commerce Stream

A minimum of 8.0 CGPA.

ii)                  Humanities Stream

A minimum of 6.4 CGPA.

b) Concessions wherever applicable shall be incorporated while preparing the Merit List.

 III.      The following concessions will be allowed for admission for Class XI.

 A.    The following concession will be granted to students for admission who participated in Games & Sports meet/Scouting & Guiding/NCC/Adventure activities at various levels. The certificate needed for this purpose can be of any of the preceding years.

S.No.Sports & GamesNCCScouting/  GuidingAdventure Activities for admission to Science/ Commerce streamConcession of marks



a.Participation at SGFI or equivalent level.‘A’ certificate and participation in Republic/PM RallyRashtrapati Puraskar award certificateNIL0.8 points in CGPA
b.Participation at KVS National/ State level‘A’ certificate and best Cadet in Distt/State levelRajya Puruskar award certificate with 07 proficiency badges.NIL0.6 points in CGPA
c.Participation at KVS Regional/ District  Level‘A’ certificateTritiya Sopan certificate with 05 proficiency badgesParticipation in at least one 10-days adventure activity0.2 points in CGPA








Maximum concession under Sports/Games/NCC / Scout / Guide/Adventure will not exceed 0.8 points in CGPA .In case of eligibility for more than one concession under different categories as mentioned at (a) and (b) above, only one concession having maximum advantage to the candidate will be allowed (The same benefit may be extended to non-Kvs Students for fresh admission in KVs.

 B.      Students belonging to SC/ST would be given up-gradation in CGPA by 0.4 for the purpose of admission to class XI Science/Commerce Stream/Humanities.


Annexure TO –  (PART – C)

schedule and procedure for ADMISSION

 Both these activities shall proceed together. The admission schedule for the year 2013-14 will be as under:-





Advertisement for admission by Regional offices/KVFirst week of Feb. 2013 (Before 5th Feb)
Issue of Forms & Registration for Class I and other classes(except class XI)* 08-02- 2013 onwards
Last date of Registration for class I and other classes


(except class XI)




Declaration of list & admission for class  – I


18-03-2013 TO 25-03-2013
Extended date for Second Notification admission to be made under RTE Provisions05-04-2013 ( If sufficient applications not received under RTE Provisions)
Declaration of list of class II onwards16-04-2013
Admission class II onwards*17-04-2013 To 24-04-2013
Registration for class XI*Within 20 days after declaration of Board results
Display of list & Admission for class XIWithin 30 days after declaration of Board results
Last date of Admission31-07-2013
Admission accorded by Commissioner, KVS for the wards of Central Govt./ Central PSU employees who are actually joining on transfer after 30` September up to 30th November subject to availability of vacancies. 


Up to 30-11-2013



Notification for vacancy at Regional & KV Level for Class II onwards



Registration25-06-2013 to 30-06-2013
Display of admission list07-07-2013
Admission09-07-2013 to 16-07-2013


* Subject to availability of vacancy in a particular class.

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