Hire Kendriya Vidyalaya after School Hours

The Details of the said policy is given below:

POLICY ON OPTIMUM UTILIZATION OF INFRA-STRUCTURE IN KENDRIYA VIDYALAYAS

In the backdrop of thrust given on training , upgradation of vocational skills and general skills in the 11th plan, the Board of Governors’ ( BOG) of Kendriya Vidyalaya Sangathan in its , 87th and 88th meeting held on 06th May, 2010 and 14th May ,2010 respectively, suggested that Kendriya Vidyalaya Sangathan should frame a policy for optimum utilization of school infrastructure after and before the school hours for various educational/ vocational and skill development programmes to improve and upgrade the employable skills and knowledge of general public, specially school drop outs living in areas surrounding a school.

It makes greater sense for a country like ours where land, building and other resources are scarce and therefore whatever resources generated out of public funds must be optimally utilized for the welfare of the public. In pursuance of the’ said ‘ decision of the Board, the Commissioner, KVS, constituted an internal committee to draft a policy for Kendriya Vidyalayas so that necessary guidelines can be developed in this regard.

1.Introduction:

Kendriya Vidyalaya Sangathan through this policy seeks to make suitable provisions for allowing its facilities to be used by the NGOs/Govt. organizations/ other agencies to conduct courses/ programme for upgradation of employable skills of people specially school drop-outs for collective good of society. Such provisions will enable school facilities to be used during outside school hours when normally they remain not in active use. Normal activities of schools should not get hampered and that the interests of school children should be paramount.

The policy of the Kendriya Vidyalaya Sangathan will permit responsible organizations / agencies driven by the objective to pass on tangible benefits to community members, school dropouts, workers to improve their knowledge, skills and also upgrade employable skills at affordable prices through various need based educational and vocational programmes. Such provisions should also not cause an impingement in the in-house, educational programmes/ activities conducted by the Kendriya Vidyalayas. Such provisions should inter-alia include approval from the Vidyalaya Management Committee to bestow upon it sufficient authority in view of circumstances specific to a particular school.

The administration of the rules and regulations governing the buildings is vested with the Vidyalaya Management Committee which functions through the office of the Principal of Vidyalaya concerned. The use of school facilities shall be further subject to such norms/ guidelines as given by Kendriya Vidyalaya Sangathan headquarters. The policy should be flexible enough to suit to changing needs and requirements. This policy covers all programmes / activities which can be allowed in Kendriya Vidyalayas after school hours.

1.1 Objectives – Guiding Principles

1.2 endriya Vidyalayas are valuable national assets which may be made available to its citizens beyond their normal functioning duration for various educational/ vocational and skill development programmes to improve and upgrade the employable skills and knowledge of workers and school drop outs of the nearby community.

1.3 Vidyalayas must not permit their facilities to be used for activities that interfere with teaching, student’s learning and general ethos of the schools.

1.4 Kendriya Vidyalayas must also not permit their facilities to be used for activities which are inconsistent with the core values of Education or the Vidyalaya’s purpose and goals.

1.5 Before permission is granted for the use of Vidyalaya facilities Vidyalaya will undertake a risk assessment to ensure that the facilities are fit for the intended purpose; the proposed use is legal (s) /agency (s) is suitable and appropriate, the organizing that all the risks and security issues are, addressed and that the necessary approvals have been obtained from the relevant agencies before commissioning such programmes.

1.6 The sharing of facilities between Vidyalayas and organization (s) /agency (s) must be formalized in a written agreement legally enforceable to ensure that the rights, responsibilities and limitations of both parties are, well, understood and documented.

1.7 Consultation between the Kendriya Vidyalaya principal, organization (s) / agency (s) and other key stakeholders will be conducted, as necessary, prior to any agreement being signed following prescribed government procedure.

1.8 The Kendriya Vidyalaya Sangthan, regional office concerned may give priority to those organizations / agencies to use the facilities in case it is more useful for its own students and teachers and also certain concessions are given directly to school in fee, learning material etc.

1.9 All the organizations/ agencies selected/ identified as per the policy will have to pay a fee for the use of school facilities in such manner as prescribed by the school and no exemptions and concessions will be allowed.

1.10 All the applications for use of school facilities after school hours will be received by the Vidyalaya. The rent shall be chargeable on hourly basis. The Vidyalaya Management Committee (VMC) of concerned school will pass a resolution to create such a provision keeping in view the local constraints that might have any bearing on the proposal. After passing a resolution to this effect the proposal shall be sent to the Assistant Commissioner of the region concerned to approve the scheme. The scheme shall be rolled out after the Assistant Commissioner conveys his/her approval.

1.11 Owing to the promulgation of Right of, Children to Free and Compulsory Education Act- 2008 Kendriya Vidyalaya Sangathan is under obligation to expand access to quality education to more children. Doing so by opening second shift schools in more and more Kendriya Vidyalayas seems to be viable option. We perceive every Kendriya Vidyalaya having its permanent structures located in big cities and facing admission pressure will have to start running a second shift in the larger interest of society sooner or later. For this reason, any long  terms provision to start a vocational training or skill up-gradation programme in Kendriya Vidyalayas functioning in one shift but located in cities with admission pressures will be considered only after the approval of Assistant Commissioner of region / KVS ( HQRS) concerned in case KVS see opening of another shift in near future. The short term courses not exceeding six months or in extreme cases one year can only be permitted in the eyening hours for such programmes in such manners and terms and -conditions as decided by the Kendriya Vidyalaya Sangathan (HQRS) and local Vidyalaya management committee (VMC) keeps in view the local context.

1.12 Before such an arrangement is provisioned the Kendriya Vidyalayas will have to take adequate safety measures to avoid future legal hassles as well as any untoward incident that might happen.

1.13 Kendriya Vidyalaya Sangathan being a lessee shall be under an obligation to obtain an NOC from the lessor department before provisioning such programmes if the lease deed entered into expressly bars such provisioning.

1.14 Such provision shall be made after school hours with sufficient pause of at least one hour.

1.15 Training programme/ skill up-gradation programmes being provisioned shall have to be a recognized/ accredited / certified quality programmes. Such recognition must emanate from Government organization or such other bodies of National or international repute.

1.16 The agency imparting training shall promptly reimburse any damage to school infrastructure in such manner as laid down by the KV.

1.17 Normal functioning of school or any other Kendriya Vidyalaya activity shall not be allowed to get adversely affected for the reason that such a programme has been provisioned.

1.18 The agency shall pay rent/, honorarium to staff if put to service in such manners as prescribed.

1.19 The students / teachers/ staff and school dropout (if any) from the particular Vidyalaya should be given this facility free of cost or on subsidized rates.

1.20 The expenditure and arrangement of medical facilities during the activity is to be borne by the agency concerned.

1.21 Then personnel deputed by NGO/Agency should provide Identity Cards to all well in advance so that incidents of impersonation are ruled out. Copies of such identities be made available to the Principal concerned well in advance before the programme is commenced.

1.22 The Assistant Commissioner of the Region on the recommendation of the concerned Principal shall have such power to discontinue such a provision if it is found be prejudicially impacting the Kendriya Vidyalaya activities by giving one month’s notice. In such an eventuality after adjusting the rent for the period used the balance shall be refunded to the agency, concerned within such period as prescribed by the Kendriya Vidyalayas.

1.23 All agreements for the use of school facilities after school hours will be subject to suspension or termination in circumstances of emergent Vidyalaya and Kendriya Vidyalaya Sangathan requirements for the facility.

2. Target Group and applicability

2.1 This Policy at present applies to all such Kendriya Vidyalayas in the country which have permanent building and running in single shift only.

2.2 The policy relates to the broad range of use of school facilities after school hours for various educational/ vocational and skill development programmes to improve and upgrade the employable skills and knowledge of workers and school drop outs of the nearby community. Programmes being commissioned should not be in conflict with the general ethos of an educational institution.

3. Context

3.1 Kendriya Vidyalayas are valuable national assets and therefore their facilities belong to the all the, citizens of the country. While their prime function is to effectively utilize facilities created out of public money to educate young children which schools are doing but such facilities are not in active use beyond school hours. Facilities can be opened to general public beyond school hours to improve the lot of deprived citizens by whetting their employable skills.

3.2 The Kendriya Vidyalaya Sangathan encourages NGOs/ organizations/ agencies to come forward to use school facilities when they are not in active use. This is a way of sharing a significant resource, and thereby contributing in national development through partnership between KVs and NGOs/ organizations/ agencies.

3.3 The use of school facilities provides benefits to schools and organizations/ agencies / NGOs through:

• Enhanced co-operation and goodwill between the school and the community;
• The provision of-  additional extra-curricular learning opportunities;
• Better access for communities and schools to state-of-the-art facilities;
• Opportunities for the community to become better informed about and participate in the school’s operation and activities;
• More effective use of valuable school facilities;
• Opportunities for the community to play a positive role in school security through out of-hours use of the facilities; and
• increased revenue for schools to use on improvements to premises and school resources.

4. With the rapid expansion of access to quality education which is efficacious as well as efficient to ensure future employability of all our budding citizens it is but essential to ensure optimum utilization of space and infrastructure available with the government and its instrumentalities. This assumes greater significance in pockets facing with infrastructure and space scarcity on one hand but teeming with population on the other. Metropolitan and other big cities struggling with expanding population are such areas. Kendriya Vidyalaya Sangathan being an instrumentality of the Central Government introduced second shift schools in Delhi and other populous areas to expand access to education to more children. Following details regarding second shift schools is worth mentioning:

Total No. of Kendriya Vidyalyas are 981
Kendriya Vidyalayas with permanent school Buildings are 650
No of Kendriya Vidyalayas with 02 Shifts are 39

Owing to the promulgation of Right of Children to Free and Compulsory Education Act- 2008 Kendriya Vidyalaya Sangathan is under obligation to expand access to quality education to more children. Doing so by opening second shift schools in more and more Kendriya Vidyalayas, seems to be viable option. We perceive every Kendriya Vidyalaya having its permanent structures located in big cities and facing admission pressure will have to start running a second shift in the larger interest of society sooner or later. However, in other areas where admission pressure is not acute there is a possibility to permit usage of the existing infrastructure to impart courses dedicated to vocational training and skill up-gradation of not only our students but other youth members of society in such manner and on terms and conditions as decided by the Kendriya Vidyalaya Sangathan (HQRS)

5.0 Present Status

At present Kendriya Vidyalayas are allowed to conduct public examinations and other examination conducted by government agencies / institutions/ universities etc on holidays and vacations when school infrastructure is free and there are no in-house activities and programmes of Kendriya Vidyalaya such in- service training programmes or other such similar programmes scheduled during vacations/ holidays. The Kendriya Vidyalaya infrastructure is made available on day to day basis on fixed rent basis charged on the basis of per room normally @ Rs. 300/ – to 500/-. Moveable assets/ equipments/ etc besides furniture and electrical appliances are not normally shared for accountability, safety and security reasons. The other salient features of this scheme are:

5.1 A nominal rent of Rs.500/- per day per room is charged for Kendriya Vidyalayas located in New Delhi and National Capital Region, all State Capitals and major towns/cities (like Allahabad, Kanpur, Jodhpur, Bokaro, Bilaspur, Tatanagar, Kharagpur etc) including the charges for use of electricity, water and furniture, which the user organization pays in advance within 20 days of the issue of this letter by means for a Demand Draft in favour of the Vidyalaya concerned. In case the organization fails to conduct the examination on the approved dates, 50% of the rent is forfeited.

5.2 Kendriya Vidyalayas located in Project Sector are provided free of cost to the concerned Project only i.e. a Kendriya Vidyalaya sponsored by NTPC are provided free of cost to NTPC only and for all other Kendriya Vidyalayas including Kendriya Vidyalayas sponsored by any other PSUs charges usual room rent from NTPC. The Kendriya Vidyalaya building, in the campus of BHU is provides free of cost to BHU only, as they are also fully financing this particular Kendriya Vidyalaya and have provided the building and other infrastructure.

5.3 The Kendriya Vidyalayas located in semi-urban and rural areas charges room rent of Rs.300/- per room per day.

5.4 The user organization / department is responsible for any damage caused to, the Vidyalaya building, fixtures, furniture etc. In case of any damage, Principal recovers the cost of the same from the concerned organization.

5.5 No employee of the Vidyalaya like waterman, helper for shifting furniture etc before and after the examination is provided to the requesting organization to help in conduct of their courses/programmes. They have to make their own arrangements in. this regard. However, in case requesting organisation need the services of the staff of the Kendriya Vidyalaya, they can do so by paying honorarium as per rates prevalent in their organization.

5.6 Sponsoring organization makes arrangements for invigilation staff keeping in view the credibility of their examination. Where services of Kendriya Vidyalaya staff are required for invigilation duty, Principal, of the concerned Vidyalaya; should be approached well in advance with details of person’s required indicating number, specific qualifications, age bar, if any, remuneration payable per meeting / day etc.

5.7 Principal of each Kendriya Vidyalaya ensures that the staff and invigilators provided for conducting such examinations are as per the requirement of the sponsoring organizations so as to maintain credibility of examination, ax}d ire tea ,ors of Kendriya Vidyalaya. The Permission for receiving honorarium is obtained from the Assistant Commissioner of the region giving details of Vidyalaya staff being engaged.

5.8 No part of the school building or campus can be used for political, social, cultural or religious purposes.

5.9 The accommodation is utilized only for educational purposes like: conducting examinations or holding symposiums, workshops, conferences, summer schools seminars etc.

5.10 Reality Check on Availability of Time Space, laboratory and equipments in Kendriya Vidyalayas

5.10.1 Availability of Time All the educational activities including teaching in Kendriya Vidyalayas normally takes place within 06.10 hours in Single shift and 5.30 hours for each shift in schools running two shifts . Infrastructure of a Kendriya Vidyalaya functioning, one shift remains unused from about 2.30 p m some cases 3.00 p.m. until next morning when the school resumes another day. Vidyalayas running in single shift can allow the infrastructure from 3.00 P.M to 7.00 P.M in northern, central, western and southern part of the country. In North -Eastern region and J & K the same is made available between 3.00 P.M to 5.00 P.M Vidyalayas functioning in two shifts we believe the infrastructure is optimally used and there is hardly any scope of conducting any educational programme, vocational training and skill up-gradation activities.

5.10.2 Space, laboratory and equipments etc. in Kendriya Vidyalayas Vidyalayas can provide only class rooms with existing student furniture for short duration courses, training and skill development programmes and other educational activities. The other equipments / appliances like computers, sports equipments etc is difficult to share as it require greater degree of accountability from the part of agencies/ organization coming forward to use these resources . Secondly it also requires regular monitoring from the part of Vidyalaya for safety and regular up-keep leading to more requirements of financial resources and man power.

6. Terms and condition of use of school infrastructure

6.1 Any long terms provision to start a vocational training or skill up-gradation programme in Kendriya Vidyalayas functioning in one shift but located in cities with admission pressures may not be advisable as we see opening of another shift in near future. We are of the opinion that short term courses not exceeding six months or in extreme cases one year can be provisioned in the evening hours for such programmes in such manners and terms and conditions as decided by the Kendriya Vidyalaya Sangathan (HQRS) and local Vidyalaya management committee (VMC) keeps in view the local context. Before such an arrangement is provisioned the Kendriya Vidyalayas will have to take adequate safety measures to avoid future legal hassles as well as any untoward incident that might happen in the absence of such measures:

a) The policy proposes rent on hourly basis for each room as per following:
i. A minimum of Rs 500/-, per room for three hours in Kendriya Vidyalayas located in metropolitan cities.
ii. A minimum of Rs 300/ – per room in Kendriya Vidyalayas  located in semi-urban and rural areas
iii. Electrical and Water and rent towards the furniture and fixtures will be decided by the Vidyalaya concerned dig keeping in view the local context.
iv. The charges towards any manpower required from the Vidyalaya will be decided by the VMC to certain minimum limits.

b. The Vidyalaya Management Committee (VMC) of concerned school to pass a resolution to create any provision of utilizing the building after school hours keeping in view the local constraint having any bearing. After passing a resolution to this effect the proposal shall be sent to the Assistant Commissioner of the region, concerned to approve the scheme. The scheme shall be rolled out after the Assistant Commissioner conveys his/her approval.

c) Kendriya Vidyalaya Sangathan being a lessee shall be under an obligation to obtain an NOC from the lessor department before provisioning such programmes if the lease deed entered into expressly bars such provisioning.

d) Such provision shall be made after school hours with sufficient pause of at least one hour.

e) Training programme / skill up-gradation programmes being provisioned shall have to be a recognized/ accredited / certified quality programmes. Such recognition must emanate from Government organization or such other bodies of National or international repute.

f) The agency imparting training shall promptly reimburse any damage to school infrastructure in such manner as laid down by the KV.

g) Normal functioning of school or any other Kendriya Vidyalaya activity, shall not be allowed to get adversely affected for the reason that such a programme has been provisioned.

h) The agency shall pay rent / honorarium to staff if put to service in such manners as prescribed.

i) The students / teachers / staff and school dropout (if any) from the particular, Vidyalaya should be given this facility free of cost or on subsidized rates.

j) The expenditure and arrangement of medical facilities during the activity is to be borne by the agency concerned.

k) Then personnel deputed by the NGO/Agency should provide Identity Cards to all well in advance so that incidents of impersonation are ruled out. Copies of such identities be made available to the Principal concerned well, in advance before the programme is commenced.

l) The Assistant Commissioner of the Region on the recommendation of the concerned Principal shall have such power to discontinue such a provision if it is found be prejudicially impacting the Kendriya Vidyalaya activities by giving one month’s notice. In such an eventuality, after adjusting the rent for the period used the “balance shall be refunded to the agency concerned within such period as prescribed by the Kendriya Vidyalayas.

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